Applicant and Participant Information Content and Storage

Use of Information

1. Used by selection committees and interviewers to review applications; 
2. Supplied to the program's funding organization; 
3. Submitted to potential host universities and/or organizations that provide Fellowship opportunities; 
4. Used for the evaluation of an individual's participation in the Fellowship and in the collection of data for general program evaluation by IREX and the program’s funding organization; 
5. Used to notify Fellows and/or Alumni of upcoming events and programs; 
6. Provided to Fellows, Alumni of this and other U.S. Government-sponsored programs, and/or other members of the Fellowship Network for the purpose of fostering networking. 

Consent for the Collection and Processing of Personal Data from the European Union 

1. 1. Pursuant to the European Union General Data Protection Regulation (“EU GDPR”), International Research and Exchanges Board (“IREX”), in its capacity as a data controller and/or processor under the EU GDPR, must obtain your explicit, affirmative, and informed consent before it can collect or process any personal data for a lawful basis, including, but not limited to, employment, admission and enrollment, study abroad, internship abroad, online education, etc.  For information on how IREX uses personal data, please review the Privacy Statement found at https://www.irex.org/privacy-policy.  
2. 2. “Personal data” means any information relating to an identified or identifiable natural person (a “data subject”).  An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person. 
3. 3. Any personal data that is collected from you may be: 
      1. Used by selection committees and interviewers to review applications;
      2. Supplied to the program's funding organization;
      3. Submitted to potential host universities and/or organizations that provide Fellowship opportunities;
      4. Used for the evaluation of an individual's participation in the Fellowship and in the collection of data for general program evaluation by IREX and the program’s funding organization;
      5. Used for notifying Fellows and/or Alumni of upcoming events and programs;
      6. Provided to Fellows, Alumni of this and other U.S. Government-sponsored programs, and/or other members of the Fellowship Network for the purpose of fostering networking. 
4. 4. Notwithstanding anything to the contrary herein, IREX may process personal data without the data subject’s consent under certain other lawful bases, including when processing is necessary for the performance of a contract to which a data subject is a party; when processing is necessary for compliance with a legal obligation to which IREX is subject; or when processing is necessary to protect vital interests, such as the life of a data subject.  
5. 5. Personal data will be handled and processed only by the persons responsible for the necessary activities for the purpose above and may be transmitted from the EU to IREX’s Information Systems. 
6. 6. Refusal of consent may make it impossible for IREX to carry out its necessary activities for the purpose above and may preclude IREX’s ability to provide requested educational services, employment, participation in programs, or other services to you.  
7. 7. You have the right to withdraw your consent to the collection and processing of personal data.  If you would like to withdraw consent, please contact the Data Protection Officer at privacy@irex.org 
8. 8. IREX is committed to ensuring the security of your information.  We have put in place reasonable physical, technical, and administrative safeguards designed to prevent unauthorized access to your information.